Basics//5 min read

Getting Started

Set up your bar, configure your menu, and start your first shift.

Welcome to BarBud

BarBud is designed to be the operating system for your bar. Whether you're a high-volume nightclub or a craft cocktail lounge, our tools adapt to your workflow.

1. Initial Setup

When you first log in, you'll be prompted to load a Default Template. We recommend starting with the "Standard Bar" template, which pre-populates your inventory with common spirits, beers, and mixers.

  • Go to Settings (Gear Icon in sidebar).
  • Click on the Data tab.
  • Click Load Template if you skipped the onboarding wizard.

2. Configure Your Menu

Your inventory is your menu. To add custom items:

  1. Navigate to the Inventory tab (or "All Items").
  2. Click the large + Add Item button in the sidebar.
  3. Enter the Name (e.g., "Signature Old Fashioned").
  4. Select a Category (e.g., "Cocktails").
  5. Set a Price (e.g., 14.00).
  6. (Optional) Set a Stock count if you want to track usage.

3. Add Staff

BarBud works best with a team.

  • Go to Settings → Staffing.
  • Click + Add in the Staff Management section.
  • Enter their Name and a 4-digit PIN.
  • Adjust their permissions by clicking the Permissions button next to their name.

4. Start a Shift

Before selling, you must open a shift to track cash.

  • Click Start Shift in the sidebar or dashboard.
  • Select the bartenders working this shift.
  • Enter the Starting Cash in the drawer (e.g., $200).

Pro Tip

Use the "Blind Balancing" feature in Settings to hide the expected cash amount from staff when closing a shift. This ensures honest counts.